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SCHEDULE
Meetings of Forum
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Section 37
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1. Subject to paragraph 2, the Forum may act notwithstanding one or more vacancies among its members.
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2. The quorum for meetings of the Forum shall be 12 members.
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3. In addition to meeting with all participants physically present, the Forum may hold or continue a meeting by the use of any means of communication by which all the participants can hear and be heard at the same time and such a meeting shall be referred to as an “electronic meeting”.
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4. A member who participates in an electronic meeting is taken for all purposes to be present at the meeting.
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5. Where at a meeting of the Forum any of the following matters arise, namely—
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(1) an arrangement to which the Council is a party or is a proposed party, or
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(2) a contract or other agreement, or a proposed contract or other agreement with the Council,
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then, any member of the Forum present at the meeting who otherwise than in his or her capacity as a member of the Forum has a material interest in the matter shall—
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(a) at the meeting disclose the fact of such interest and the nature thereof to the other members of the Forum present in advance of any consideration of the matter,
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(b) neither influence nor seek to influence a decision to be made in relation to the matter,
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(c) absent himself or herself from the meeting or that part of the meeting during which the matter is being discussed, and
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(d) take no part in any deliberation or decision relating to the matter.
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6. Where a material interest is disclosed under paragraph 5, the disclosure shall be recorded in the minutes of the meeting concerned and, for so long as the matter to which the disclosure relates is being dealt with by the meeting, the member of the Forum by whom the disclosure is made shall not be counted in the quorum for the meeting.
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7. Where, at a meeting of the Forum, a question arises as to whether or not a course of conduct, if pursued by a member of the Forum, would constitute a failure by him or her to comply with the requirements of paragraph 5, the question may, subject to paragraph 8, be determined by the chairperson of the meeting, whose decision shall be final, and where such a question is so determined, particulars of the determination shall be recorded in the minutes of the meeting.
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8. Where, at a meeting of the Forum, the chairperson of the meeting is the person in respect of whom a matter to which paragraph 5 applies falls to be determined, then the other members of the Forum attending the meeting shall choose one of their number to be chairperson of the meeting for the purposes of paragraph 7.
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9. Where the Minister is, following consultation with the Council, satisfied that a member of the Forum has contravened paragraph 5, the Minister may, if he or she thinks fit, remove that member of the Forum from office.
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10. Where a person is removed from office pursuant to paragraph 9, he or she shall henceforth be disqualified from being a member of the Forum.
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11. The Forum shall hold not less than 4 meetings in each year.
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12. The Chairperson may, at any reasonable time, call a meeting of the Forum and the Chairperson shall convene a meeting of the Forum whenever requested to do so by not less than three members.
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13. If the Chairperson refuses to call a meeting of the Forum having been presented with a requisition for that purpose, signed by not less than three members of the Forum, any two members of the Forum may forthwith, on that refusal, call a meeting of the Forum and, if the Chairperson of the Forum (without so refusing) does not, within seven days after the presentation of the requisition, call a meeting of the Forum, any three members of the Forum may, on the expiration of those seven days, call a meeting of the Forum.
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14. At a meeting of the Forum—
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(1) the Chairperson of the Forum shall, if present, be the chairperson of the meeting, or
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(2) if and so long as the Chairperson of the Forum is not present or if that office is vacant, the other members of the Forum who are present shall choose one of their number to be chairperson of the meeting.
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15. Every question at a meeting of the Forum shall be determined by a majority of the votes of the members of the Forum present and voting on the question, and, in the case of an equal division of votes, the chairperson of the meeting shall have a second or casting vote.
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16. Subject to paragraph 2, the acts, decisions and proceedings of the Forum shall not be invalidated by reason only of a vacancy or vacancies in its membership or of the disqualification or want of qualification of any of its members.
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17. Whenever a meeting of the Forum is abandoned owing to failure to obtain a quorum, the names of the members attending at the time and place appointed for such meeting shall be recorded and they shall, for all purposes, be deemed to have attended a duly constituted meeting.
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18.
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(1) The Forum shall ensure that minutes of each meeting are prepared.
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(2) The minutes of a meeting shall be submitted for confirmation as an accurate record at the next meeting of the Forum.
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(3) When confirmed, with or without amendment, the minutes of a meeting shall be signed by the person chairing the meeting at which they were submitted for confirmation.
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(4) The Forum shall keep all such registers and records as shall be prescribed and all such registers and records shall be open to inspection at all reasonable times by a person authorised by the Minister, following consultation with the Council, for that purpose.
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(5) The Forum shall make to the Minister such reports and returns and furnish to the Minister such information as he or she may from time to time require.
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19. Subject to this Act, the Forum shall regulate its procedures, including procedures for an electronic meeting, and business by rules or otherwise.
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